It's that time of year again – spring cleaning season! Embarking on a thorough spring-cleaning routine is essential for maintaining the upkeep and functionality of any property. Spring also marks an increase in the sale of units. A meticulously maintained and visually appealing community can significantly enhance the value of homeowners' investments, resulting in better returns when it comes time to sell. Here's a checklist tailored specifically for property managers (PMs) and boards to ensure nothing is overlooked:
1. Walkthrough with Staff: Start by taking a walk around the property accompanied by your superintendent, concierge, and cleaner. Each individual will offer unique insights from their perspective, helping you to identify any overlooked issues.
2. Clean Downspouts, Catch Basins, Garage, and Drains: Schedule a thorough cleaning of these areas to remove salt, gravel, and dried vegetation brought in during winter, preventing potential issues. Flush drains inside the parking garage. Review roof drains and scuppers to ensure that they drain properly.
3. Carpet Cleaning: Spring is an ideal time to clean common area carpets. This removes salt and other stains tracked indoors during winter, thereby helping to prolong the carpet's lifespan.
4. Enhance Curb Appeal: Give the property a facelift by painting street barriers, hydrants, and speed bumps in vibrant colors, enhancing its overall aesthetic appeal.
5. HVAC Maintenance: Ensure that the property's HVAC systems are serviced and maintained according to the annual preventative maintenance schedule. Schedule chiller start-ups promptly as they tend to get booked quickly.
6. Inspect for Leaks and Water Damage: During your property walkthrough keep an eye out for signs of water leaks such as warped wood, mold, mildew, efflorescence, discoloration on ceilings or walls, flaking paint, musty odors, and damp spots. Check common areas, parking garages, and the exterior building walls.
7. Landscaping: Assess the landscaping needs, including pruning trees and shrubs, clearing fallen branches and leaves, and preparing flower beds for seasonal planting. Ensure playground equipment is safe for use. Power wash exterior walkways, sidewalks, and steps, to maintain their condition. Scrub and clear patios or balconies of any overgrowth and inspect railings for repairs or repainting. Test the irrigation system to ensure proper functionality.
8. Pest Control: Coordinate with pest control services to address any seasonal pest issues promptly.
9. Pool Maintenance: If applicable, prepare the pool for use by pressure washing and sealing the deck. Inspect caulking, tiles, pool filters, and pump rooms for any necessary repairs.
10. Prepare for Renovation Requests: Anticipate an influx of renovation requests from residents as warmer weather approaches. Collaborate with the board to establish a plan for managing renovations, including scheduling elevator usage, and addressing concerns of non-renovating residents.
11. Update Disaster Preparedness Plan: Review and update the property's disaster preparedness plan annually, ensuring it remains relevant and effective.
By following this checklist, property managers and boards can effectively manage spring cleaning tasks and maintain the overall functionality and appeal of the property. Don't hesitate to share this list with relevant stakeholders involved in the property's operations like committee members.
